Project documentation
Maximum control and accessibility
Easily distributing documents and updates to project participants is crucial for project success. Documentation must be accurate and constantly updated to keep current with the project. Proper documentation helps streamline processes, reduces misunderstandings and rework, saves time and ensure compliance. Therefore, it is essential to have a system in place that allows for easy distribution of documents and updates to project participants. This can be achieved by using a documentation portal, adding tags, and indexing it with search.
Project documentation with document portals
Effective project management relies on quality documentation. Readin's SharePoint plugin streamlines document management within SharePoint, allowing seamless distribution through the Readin documentation portal. Customized project sites and roles provide precise user access control. Crucially, stakeholders can effortlessly access relevant documentation on various devices.
Better version control
Readin document portal promote better version control and organization of project documentation. Access to older versions of documents is important for maintaining compliance, managing risk, promoting collaboration, ensuring accuracy, and providing transparency in document management.
Unique workspaces
By organizing documents into separate workspaces, users can easily access relevant documents and information related to each project or topic, improving efficiency and understanding. Unique workspaces provide an additional layer of security by limiting access to information to only those who need it.
Examples
- Requirement Specification
- Design Document
- Project Plans and reports
- Change Management Document
- Drawings
Key features
SharePoint Plugin
Directly publish your documents from SharePoint to the web using Readin’s seamless integration. A single click ensures a fast and efficient publishing process, reducing the complexities of document management.
Access Right Management
Control who has access to specific documents using access right management. You can define user roles, ensuring that individuals only see the content relevant to them, maintaining confidentiality.
Sites
Create custom, role-based document portals that display content tailored to specific user needs. This feature enhances user experience by presenting relevant materials for different audiences within an organization.
Metadata
Metadata allows for indexing, filtering, organizing, and automating document management. By integrating metadata, Readin provides enhanced search capabilities and more efficient workflows.
Versions and Variants
Maintain control over document versions with Readin’s version management system. It keeps track of all historical versions and variants of your documents, ensuring you can access and revert to any version if needed.
Analytics
Gain deep insights into how users interact with your documents using Readin’s Analytics feature. It tracks user behavior, allowing you to make data-driven decisions to improve content and optimize performance.
Notice of Change
Keep your readers updated with Readin’s notifications. Users can subscribe to specific documents and receive alerts whenever changes are made, ensuring they stay informed.
Read Confirmation
Track and confirm document readings, enabling managers to monitor compliance more effectively. This feature is especially useful in regulated industries where confirming that employees have read and understood documents is critical.
Responsive UI
Readin automatically adjusts the layout of documents based on the device, offering an optimized reading experience whether on desktop, tablet, or mobile. This ensures seamless usability across all platforms.