AI generated revision notes
Informing about document revision changes is vital for ensuring accuracy, accountability, and security. Readin AI enhances document management by automating change analysis and generating precise revision notes.
Analysing changes between document revisions
Readin AI can compare different versions of a document and identify changes, such as:
- Textual changes: AI can detect additions, deletions, or modifications at the word, sentence, or paragraph level.
- Structural changes: AI can identify alterations in headings, formatting, or layout changes.
- Content revisions: AI can track changes in specific content like tables, charts, or images.
Generating revision notes
Once the AI has analysed the changes, it can automatically generate revision notes summarizing the modifications. These notes can be published together with the new document revision and can include:
- Change type: AI can categorize changes as additions, deletions, or modifications.
- Location of changes: AI can specify where in the document changes occurred, such as the section, page number, or paragraph.
- Content of changes: AI can provide a summary or direct quote of what was changed.
The generated revision notes can of course be tailored and edited before you approve them.
Tailoring the output
AI's output can be customized based on simple instructions provided by the user. These instructions can include:
- Length of the generated output, instruction example
- Brief: "Summarize changes in one sentence per section."
- Detailed: "Provide a detailed description of each change with examples."
- Tone and formatting, instruction example
- Formal tone: "Use a formal tone suitable for legal documents."
- Informal tone: "Write the notes in a friendly, informal style."
- Bullet points: "List the changes using bullet points."
- Paragraphs: "Write the changes as complete paragraphs."
Benefits of using AI for revision analysis
- Efficiency: AI accelerates the review process by quickly identifying changes and generating revision notes.
- Consistency: AI ensures that revision notes are consistently formatted and detailed according to the set guidelines.
- Customization: AI provides tailored output that meets the specific needs of different users, reducing the need for manual edits,
Use case of AI revision notes
One of our customers has a set of very large system-description documents. These documents are compound documents meaning that they consist of several single documents included into one master document. Challenges:
- The single documents may each have different authors
- The revision timeline can span several months for these large documents.
The challenge was how to ensure that all authors remembered to describe their changes and that they did so in a consistent manner?
The above scenario often caused documents with unclear revision descriptions and situations where important changes were not duly informed. They started to use Readin AI to generate revision notes and found that the quality was much improved. In addition, they were now less dependent on the change descriptions delivered by the authors.