AI-generated revision notes
Aug 12, 2024
Clear revision notes help readers understand what has changed between document versions. Readin AI can compare versions and draft notes for review before publication.
Analyzing changes between document versions
Readin AI can compare document versions and identify different types of changes:
- Text changes: Added, removed, or revised words, sentences, and paragraphs.
- Structural changes: Updates to headings, formatting, or layout.
- Other content changes: Updates to tables, charts, or images.
Generating revision notes
After comparing the versions, the assistant can draft revision notes for publication alongside the updated document. These notes may include:
- Type of change: Whether content was added, removed, or revised.
- Location: The section, page, or paragraph where a change occurred.
- Description: A short explanation of the change or a quotation from the document.
You can review and edit the draft notes before approving them.
Tailoring the output
Simple instructions let you customize the length, tone, and format:
- Length, for example:
- Brief: "Summarize changes in one sentence per section."
- Detailed: "Provide a detailed description of each change with examples."
- Tone and formatting, for example:
- Formal tone: "Use a formal tone suitable for legal documents."
- Informal tone: "Write the notes in a friendly, informal style."
- Bullet points: "List the changes using bullet points."
- Paragraphs: "Write the changes as complete paragraphs."
Benefits of AI-assisted revision analysis
- Efficiency: AI can identify changes and prepare draft notes faster than a manual comparison.
- Consistency: Shared instructions help keep the notes structured and consistent.
- Flexibility: Notes can be tailored to different audiences, reducing the amount of manual editing required.
How a customer uses AI-generated revision notes
One customer maintains extensive system documentation assembled from multiple documents. This creates two challenges:
- Individual documents may have different authors
- Revising the full set can take several months.
The team needed a reliable way to document changes consistently, regardless of who authored each section.
Previously, revision descriptions were sometimes unclear or incomplete. By using Readin AI to draft notes, the team improved their consistency and became less dependent on individual authors' change summaries.